Mailing Clerical Specialist

Job Summary:  The Mailing Clerical Specialist does the record-keeping for the Mailing Department and backs up Shipping Office Assistant.
Reports To: Mailing Department Supervisor
Lean Expectations (Each employment anniversary year):
  • Participate in at least one Lean event or serve as an auditor, Guiding Coalition Member or on the safety committee; and
  • Implement at least one improvement idea; and
  • Participate in at least one educational experience such as job shadowing, cross-training, webinar, seminar, Lean networking tour, etc
Production Responsibilities:
A. Record-Keeping
  • Keep track of postal checks & account balances.
  • Estimate postal charges for CSR's and Estimating.
  • Do postal reports/Send copies to CSR's & Customers.
  • Keep file of all publications mailed.
  • Record mailings on freight cards for billing.
  • Apply for refunds on overpayed mailings.
  • Assist Customers & CSR's in applying for Nonprofit Status & Company permits.
  • Measure 2nd Class publications for Advertising.
  • Keep up on Postal Changes as they affect position.
  • Balance RP's postal Permit 100.
  • Keep credit informed of postal shortages/overages.
  • Conduct research as directed on mailing subjects.
  • Acts as liaison with Post Office and customers mailing accounts.
B. Label/Backup
  • Count and verify all incoming labels.
  • Record counts and requirements to (covalent).
  • Keep written records of counts.
  • Zone 2nd & 4th class labels as needed.
  • Assist on mailing machines as necessary.
  • Back-up to Shipping Office Assistant as necessary.
  • Follows all required safety procedures such as: PPE's, Ergonomics, Chemical Hazards, etc.
  • Performs job in a manner that protects the health and safety of all employees.
Administrative Responsibilities: None
Management of Personnel Responsibilities: None
Other Responsibilities: As Directed
Job Qualifications
  • Proficient typist
  • Basic Math skills
  • Basic Accounting/Bookkeeping skills
  • Work well with others
  • Some computer Knowledge
  • Ability to lift at least 25 pounds

Published on Monday, July 21, 2008 (updated 05/28/2014)

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