Production Supervisor


Job Title:
Production Supervisor

 FLSA Status:

Exempt

Department:  Production

Reports To:

V.P. Operations

Prepared By: 

Prepared Date:

11/23/2009

Approved By:

Approved Date:

 

Summary

Under the direction of the V.P. Operations, the production supervisor is responsible for all activities in the Press Department, ensuring the production of the highest quality products at the lowest possible cost, while meeting company standards for quality and performance, and customer specifications and delivery requirements, in accordance with company policies and procedures.

Essential Duties And Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

  1. Prioritize, schedule and delegate work assignments, and directly supervise the assigned production department to ensure the production of the highest quality products at the lowest possible cost, while meeting company standards for quality and performance, as well as customer specifications and delivery requirements.
  2. Coordinate with all departments to maintain production schedules.  Ensure the optimum utilization of machine and human assets by scheduling jobs to reduce set-up time and assigning work to maximize employee skills and abilities. 
  3. Ensure the maintenance of assigned equipment in proper operating condition to minimize maintenance costs and down time and to maintain quality tolerances.
  4. Ensure the training of new and present employees in the processes and methods required to achieve the company’s standards for quality and safety.
  5. Create cross training plan to ensure skills sets match across shifts and facility locations.
  6. Inspect product and processes, ensuring that quality standards, in accordance with customer and company specifications, are met.
  7. Keep management informed on general conditions and on matters of importance which could impact quality, cost, safety, or employee moral.
  8. Plan and hold department team meetings.
  9. Post written work schedules for each shift and shift hours; assign all shift start and end times.
  10. Post and approve all over-time and weekend over-time shifts fairly and equitably with proper documentation.
  11. Enforce of all company policies and established procedures consistently and with proper documentation.
  12. Use and operate Hagen MIS system.
  13. Create department systems, procedures, forms and policies to achieve department goals for customer’s satisfaction and process improvement.
  14. Develop yearly departmental budget forecasts for upgrades, improvements, supplies etc. and maintain active monthly budget expenditures records.
  15. Recognize and acknowledge production department leadership and quality work.
  16. Understand union contract and company obligations
  17. Manage and monitor down time reduction goals.
  18. Maintain production information and participate on process improvement teams
  19. Address safety and OSHA standards, participate on safety teams.
  20. Confer and correspond with Customer Service Representatives and Sales Staff to rectify scheduling and quality concerns.
  21. Requisition and store materials and supplies to maintain inventory of stock; review incoming materials and supplies as they arrive. 
  22. Supervise the activities of workers across all shifts; act as a technical resource to all off-shift employees to address and resolve inquiries and problems related to assigned responsibilities.
  23. Develop and document standard and emergency operating procedures for the department.
  24. Complete and maintain all required paperwork, records, documents, etc.
  25. Follow and comply with all safety and work rules and regulations.  Maintain departmental housekeeping standards.

Non-essential Duties and Responsibilities

  1. Complete special projects and other duties as assigned by VP of Operations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/Or Experience

Requires a bachelor’s in manufacturing management and 4 to 8 years hand-on management experience in a sheet-fed print manufacturing environment; press room experience required.

Language Skills 

Ability to read and interpret documents such as job tickets, open order reports, purchase orders, and procedure manuals.  Ability to prepare reports and correspondence.  Ability to communicate effectively with customers and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Tools and Technology

Ability to use Microsoft word and excel.
Ability to enter, extract, develop reports utilizing an MRP system.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 35 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.


Employee Acknowledgment

 

Date:

 

The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Published on Friday, July 9, 2010 (updated 05/29/2014)