Production Scheduler 2

Job Title:  Production Scheduler II

Reports To:   Department Head – Planning, Scheduling & Purchasing                                                                                                                                                               FLSA Status:  Non-exempt

Effective: May 1, 2015

Position Summary:

The Production Scheduler II level outlines the responsibilities for an intermediate level scheduling position.   In addition to mastering the job responsibilities outlined for a Production Scheduler I, the Production Scheduler II is responsible for utilizing advanced skills in PrintFlow MIS scheduling software to create efficient, achievable and cost effective production schedules for all areas of production with the goal of meeting or exceeding customer delivery expectations. These skills include continual improvement of PrintFlow optimization through the use of limits and switchover rules (RBA).  The Production Scheduler interacts with Planning, Client Services, Sales, Purchasing and Manufacturing to gather information necessary to maintain an accurate schedule and updates the PrintFlow scheduling software accordingly. The Production Scheduler II assumes responsibility for understanding and updating PrintFlow parameters to reflect changes in manufacturing processes, staffing and requirements.   Possesses a strong working knowledge of related EFI modules including Monarch, Plant Manager, AutoCount and PrintFlow Web and demonstrates the ability to help troubleshoot issues that extend across modules. Accountable for performing job responsibilities safely and with quality and on-time delivery services while minimizing waste and rework. 

Position Responsibilities:

  • Fulfills all job responsibilities as outlined in Production Scheduler I at a high level of accuracy and with minimal rework
  • Demonstrates understanding of PrintFlow functionalities and shows ability to create or adjust shift patterns, parallel cost centers, shuts and overtimes in PrintFlow.  Creates and maps free fields, PrintFlow cost centers and properties.
  • Understands interaction between PrintFlow, PrintFlow Web, Monarch and AutoCount and demonstrates the ability to troubleshoot issues that extend across modules
  • Possesses a thorough understanding of factors that maximize efficiencies and optimize schedules across all manufacturing departments, including PrintFlow Web.  Identifies opportunities for increased automation in PrintFlow and implements improvements using PrintFlow functionalities, including limits and switch over rules (RBA).
  • Understands Lean Manufacturing concepts and the Theory of Global Optimization, which provides the foundation for algorithms that drive the PrintFlow scheduling engine.
  • Understands the factors that drive PrintFlow scheduling and provides direction regarding proper construction of Monarch production estimates and set up of PrintFlow links required to integrate seamlessly with PrintFlow and provide an accurate production schedule.
  • Collaborates with Department Heads to integrate new equipment, staffing plans and process changes into PrintFlow software.
  • Communicates with Department Heads to stay informed on changes to production processes such as drying times, maintenance issues and upgrades to machine capabilities. 
  • Schedules preventative maintenance to ensure adherence to established PM schedules.
  • Applies knowledge of production standards and print operations to verify job plans as part of the audit process
  • Monitors plant loading and communicates potential bottlenecks or excessive open capacity to Dept. Heads
  • Conducts daily production meetings
  • Works with Sales, Client Services, and Manufacturing management to achieve company goals including customer satisfaction and company profitability
  • Observes established safe working and housekeeping procedures; promptly corrects hazardous situations
  • Follows all standard operating procedures, work instructions, and ISO requirements
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

Position Qualifications:

Experience, Licenses, Certifications    

  • High School Diploma or equivalent; 2-year degree preferred
  • Typically requires a minimum 5 years of experience in scheduling, production control, planning, or manufacturing within a printing environment
  • Must be familiar with production departments within a printing company
  • Advanced skills and experience with scheduling MIS software (PrintFlow and Monarch) are required

Skills, Knowledge and Abilities

  • Proficient  using the internet,  Microsoft programs (Word, Excel, Outlook, PowerPoint), and management information systems (MIS)
  • Proficient in the use of office equipment: computer, 10- key adding machine, printers, copiers, facsimile machine, and telephone system
  • Demonstrated ability to schedule all areas of production to assure continuous, uninterrupted production of project elements
  • Demonstrated ability to interact with sales, customer service, planning, purchasing, and manufacturing staff as necessary to obtain and circulate required information
  • Ability to be flexible when faced with frequent operational changes
  • Solid working knowledge in understanding of manufacturing resource planning
  • Extreme attention to detail
  • Excellent oral and written communication skills
  • Exceptional customer service and interpersonal skills
  • Effective problem-solving and influencing skills
  • Strong organizational, self-motivation, and decision-making skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Ability to work independently and collaboratively, as needed
  • Ability to develop strong relationships and work with all levels of employees
  • Must possess good listening skills
  • Effective time management skills
  • Ability to work outside regular business hours to meet business need
  • Knowledge of advanced math

Key Competencies:

  • Performance leadership
  • Interpersonal influence
  • Service orientation
  • Integrity
  • Team relationships
  • Problem solving
  • Sourcing and sharing information or assistance

Essential Physical Functions:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Activity

  • Carrying
  • Writing
  • Bending
  • Stooping
  • Grasping
  • Standing
  • Twisting
  • Sitting
  • Lifting
  • Walking
  • Walking to various buildings on business campus
  • Filing documents        
  • Using computers, telephones, mobile devices, printers, copiers, fax machine keyboard  and 10- key adding machine
  • Communicating with internal and external stakeholders

Physical Requirements           

  • Push, pull, lift or carry up to as much as 30 pounds occasionally
  • Must be able to stand for long periods of time
  • Repetitive motion with arms, wrist and/or hands frequently

Visual/Audible Acuity Requirements

  • Must be able to read and distinguish small print
  • Must have depth perception and be able to distinguish basic colors
  • Must be able to distinguish normal sounds with some background noise
  • Must be able to speak clearly and make self understood while also understanding others using the English language

Work Environment

  • Generally works in an office setting
  • Occasionally works near moving equipment
  • Noise level in the work manufacturing area is moderately loud
  • May be advised or required to utilize personal protective equipment including, but not limited to: ear protection, eye protection, lifting equipment, safety shoes
  • Some exposure to ink and chemical fumes, and airborne particles such as paper dust and drying powder may occur
  • Specific vision abilities required by this job include close vision and color vision

The company values flexibility and the willingness to take on new challenges.  As opportunities arise and work responsibilities change, your job description will be adjusted to meet the organization’s needs. 

Published on Monday, November 2, 2015 (updated 11/02/2015)

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