JOB SUMMARY
Coordinates activities of office personnel, responsible for supervision, coordination, and administration of office operations including receptionist activities. Determines procedure for retention, protection, retrieval, transfer, and disposal of records by performing the following duties personally or through assistant personnel. Responsible for the implementation of all policies, practices, and procedures pertaining to office personnel.
ESSENTIAL DUTIES and RESPONSIBILITIES
- Analyzes and organizes organizing office operations and procedures, correspondence, filing systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions.
- Evaluates office production, revises procedures, and devises new ways to improve efficiency of work flow.
- Prepare departmental budget and monitors expenditure of budgeted funds.
- Establishes office standards, uniform correspondence procedures, and style practices.
- Establishes procedures for systematic retention, protection, retrieval, transfer, and disposal of company records.
- Establish priorities for individual task assignments within the office group.
- Approve all requisitions for departmental supplies.
- Prepares activities reports and records.
SUPERVISORY RESPONSIBILITIES
Responsible for the overall direction, coordination and evaluation of supervisory and non-supervisory personnel. Carries out leadership responsibilities in accordance with company policies, procedures, safety, and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning assisting, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree in General Business or Business Management from four-year college or university; or three to five years of screen printing and/or digital imaging office management experience; or equivalent combination of education and experience. Strong skills in work planning, scheduling, and must have good judgment of color, design, and printing quality.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, and employees.
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes, and toxic chemicals, and heat. The noise level in the work environment is usually moderate. Some independent travel is required.
Alternate Job Titles: Administrative Services Manager
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FLSA Status: Exempt
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